contracting
Organizational Structure
Project Management
- Study plans, implementation specifications, develop the necessary recommendations to improve project performance and the possibility of reducing costs.
- Develop the total cost of projects and set timetables for implementation.
- Link implementation schedules to the necessary cash flows and coordinate with the financial department to provide financing in accordance with the implementation phases.
- Develop plans and mechanisms for working on projects as per the approved timetables and monitor the work progress.
- Provide the necessary technical resources to implement projects including (administrative and engineering staff - labor - machines and equipment - others).
- Submit periodic reports on projects to the organization’s Top Management.
Technical Office
- Prepare detailed drawings, designs and plans for projects in accordance with Shops Drawing.
- Complete all documents, plans and permits necessary to start work on projects.
- Prepare site layout and technical studies of site planning for projects.
- Prepare schedules of contractual obligations and schedules of technical tests required in accordance with project contracts.
- Review the inventory works of projects in accordance with the periodic extracts submitted from the projects.
- Complete the documents of the delivery of works, phases, buildings and prepare the initial and final delivery documents of the projects.
Pricing Department
- Follow the activity costing system (ABC) in the pricing policy, which allows accuracy in pricing and cost control.
- Study drawings, designs, plans and technical specifications of projects in accordance with the tenders and bids presented.
- List the works items and bills of quantities in accordance with the tenders and bids presented.
- Set prices of business items (raw materials, workmanship, etc.) and determine the indirect costs of projects.
- Determine the expected profits of the projects after pricing the bids and tenders and determining all cost items.
Contract Department
- Identify all subcontractors, general suppliers and service suppliers of projects.
- Prepare and conclude all contracts of the Company’s subcontractors and suppliers.
- Review and audit contractual terms and develop contracting mechanisms that are consistent with the Company’s objectives and strategies.
- Follow up contracts concluded with subcontractors and suppliers and the extent of compliance with their contractual terms.
- Re-evaluate subcontractors and suppliers and submit recommendations to Top Management regarding periodic contracts therewith.
Planning, Development and Following up Department
- Participate in developing strategic plans to achieve the Company’s goals and participate in setting timetables for projects.
- Participate in setting annual estimated budgets and work to rationalize expenditures and raise the return on investment (ROI).
- Provide proposals and recommendations that would develop and increase performance, raise efficiency and present them to Top Management.
- Follow up and monitor all the Company’s activities and works to identify deviations in the expected performance rates.
- Study the possibility of the Company to enter new projects and develop the necessary recommendations thereof.
- Conduct field visits to projects in order to maximize the positive aspects, identify obstacles, and develop the necessary solutions thereof.
Procurement Department
- Study the market including materials, raw materials, and supplies that are required, identify suppliers, and conclude agreements.
- Facilitate forward purchase with suppliers in accordance with the Company’s policies and strategies.
- Negotiate with suppliers effectively in terms of price, quality, supply dates and payment terms.
- Implement the process of purchasing raw materials and supplies for projects as per the approved specifications and supply timetables.
- Monitor purchase requests received from projects, follow up on their transition into purchase orders, and begin their implementation.
- Monitor procurement representatives in implementing purchasing procedures, ensure the completion of the purchasing documentary cycle and follow up on the supply.
Equipment Department
- Identify the number of projects and their need of equipment, as well as equipment in operation and stopped, and conducting an accurate inventory of all the Company's data.
- Evaluate the operating equipment accurately to develop a regular maintenance plan in order to maintain it reliably.
- Arrange the work of the spare parts warehouse, provide the necessary needs for periodic maintenance, and record the maintenance performed with the date and number of working hours.
- In charge of the movement of machinery, equipment, their drivers, equipment operators, their movement among projects and regions according to the request of each project.
Production Department
- Produce full capacity of factories, which allows covering projects and sales and helps not limit production to project numbers, which may increase the possibility of suspending the production center in the event of weak project flow.
- Reduce the costs of produced materials, as the majority of expenses are fixed and do not increase with increased production.
- provide cash liquidity in the Company, which allows the payment of some receivables, such as suppliers of spare parts for production, consumables, and some raw materials such as bitumen, cement, or chemicals.
- Open new horizons, create a solid foundation for the Company, and reduce total dependence on government projects.
Auxiliary Services Department
- Provide technical and logistical support to all operating departments and implement support services for all the Company’s main activities, including, for example:
- Insurance works including: (medical insurance, car insurance, other assets, and project insurance).
- Maintenance works including maintenance of buildings, housing, appliances, equipment, etc.
- Advertising works.
- Customs clearance works.
- Projects support services.
- Coordination with government departments regarding the Company’s periodic transactions.
- In addition to other tasks assigned thereto by the Top Management.
Warehouses and Workshops Department
- Administrative organization and setting internal regulations for Warehouses and Workshops Department in accordance with the Company’s general policy.
- Tighten control over the inventory of materials, raw materials, and supplies needed for projects in accordance with the Company’s approved work mechanisms.
- Promptly supply projects and the Company’s remaining departments with their needs of materials, raw materials and supplies.
- Follow the Company's recognized HSE methods in order to reduce any potential hazards in warehouses.
- Periodic coordination with the Procurement Department, Project Department, and other departments to determine their periodic needs.
- Periodic monitoring of maintenance works for all machineries, equipment and cars in the workshops through Workshop Department and reports.
Financial Department
- Participate in formulating strategies and goals and developing work mechanisms to achieve them in coordination with other departments and projects.
- Supervise the development of the administrative and organizational structure of the Financial Department, establish work mechanisms of the Financial Department and monitor the accounts.
- Supervise the establishment of the Internal Control System and ensure the application of disbursement and collection rules and the Internal Audit System.
- Financial planning and providing financing sources through banks or any other internal or external financing sources.
- Improve profitability and optimal returns through Money and Cash Flow Department to ensure optimal use of financial resources.
- Evaluate and review risks on a regular basis through Risk Department and recommend effective methods for managing these risks.
- Follow up on project implementation, review timetables, change in completion rates, and control project costs and revenues.
- Prepare the annual estimated budget in coordination with all departments and projects, analyze financial indicators and ratios, and submit reports.
Administrative and Personnel Affairs
- Develop and support the Company’s external relations with government agencies, departments, and other external parties.
- In charge of following up and issuing visas and residence books, issuing medical insurance, and subscribing to social insurance for employees.
- Prepare and review the monthly salaries and rights of the Company’s employees and upload the wages file to the Company’s website at the labor office.
- Prepare and draft new employment contracts in the Company in accordance with the Saudi Labor and Workmen Law and finalize recruitment procedures.
- Follow up on the Company’s insurance file, including (Medical Insurance - Insurance on Cars, Machinery, Equipment and Projects).
- Finalize all government transactions related to the Labor Office, Social Insurance, Zakat and Income Department, and other transactions.
- In charge of periodic evaluation and submission of periodic reports on the Company’s workforce and to the Top Management.
- Provide the Company’s needs of skilled employees of all professions (engineers - administrators - technicians - workers).